Privacy Statement
Revised: March 17th, 2020
This privacy statement (“Privacy Statement”) lets you know how we protect your data.
Thank you for visiting happymonday.com, our website ("Site"). Your privacy is very important to all of us at Happy Monday, Inc., a Delaware corporation (“Company”, “we”, “our”, or “us”). We have established this Privacy Statement to explain to you how your personal information is protected, collected, and used when you use the Company Site or our Services accessible through the Site or any related Company application. Any capitalized terms used but not defined herein will have the meaning ascribed to it in our Terms of Service located at HappyMonday.com/terms-of-service. If Hiring Company’s use of the Services requires us to process Personal Information falling within the scope of certain Applicable Data Protection Laws (as defined in the Data Processing and Security Standards Addendum), we will process the Personal Information as set forth in our Data Processing and Security Standards Addendum located at HappyMonday.com/data-processing-addendum.
This statement applies to information we collect:
On this Site.
In email, text, and other electronic messages between you and this Site.
Through mobile and desktop applications you download from this Site, which provide dedicated non-browser-based interaction between you and this Site.
Please read this Privacy Statement carefully to understand our policies and practices regarding your information and how we will treat it. If you do not agree with our policies and practices, your choice is not to use our Site. By accessing or using this Site or using our Services, you agree to be bound by the terms and conditions of this Privacy Statement. This Privacy Statement may change from time to time. Your continued use of this Site after we make changes is deemed to be acceptance of those changes, so please check the Privacy Statement periodically for updates.
Privacy Commitment.
We care about your privacy. We limit access to your information and train our employees to uphold privacy and data security laws. We protect your information with technical, contractual, administrative, and physical security measures to guard against unauthorized access, release, or use.
1. What Personal Information do we collect about you on our Site?
You may visit our Site and not use our Services. In general, you can browse the Site and “opt-out” from providing us with any Personal Information. We track visitor information, such as total number of visits to our Site, number of visits to each page of our Site, browser type, and IP addresses (we remove identifying information from IP addresses). We study this data for trends and statistics.
As permitted by applicable law in the country from which you access our Site, we may collect, use, store, and transfer the categories of data listed below (collectively, “Personal Information”) about you.
“Identity Data” such as first name, maiden name, last name, resume/CV, username, or similar identifier.
“Contact Data” such as physical address, email address, social media address, telephone number, and any other contact information you provide to us.
“Financial Data” such as payment card details.
“Transaction Data” such as details about payments to and from you, and details regarding the services that you have subscribed to or purchased through the Site.
“Technical Data” such as Device IDs, your login data, access dates and times, browser type and version, device information, cookie data, time zone setting and location, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access the Site.
“Profile Data” such as your username and password, preferences, user-generated content, job searches, candidate searches, job applications, feedback, and survey responses.
“Usage Data” such as information about how you use our Site, products, and services.
“Marketing and Communications Data” such as your preferences in receiving marketing from us and your communication preferences.
Once you agree to provide us with Personal Information, you are no longer anonymous to us. If you choose to use and/or purchase certain Services we may require you to provide contact and identity information, billing information, and other Personal Information as indicated on the forms throughout the Site. Where possible, we indicate which fields are required and which are optional. You always have the option to not provide information by choosing not to use or purchase a particular service.
2. How do we use Anonymized Data?
We may use certain De-Identified Data to identify trends, statistics, security, research, or for other reasons. “De-Identified Data” is data we create by removing all direct and indirect personal identifiers from data we collect. We do not re-identify De-Identified Data.
3. How do we collect your information?
We collect Personal Information from you through the Service to allow us to provide the Services that will most likely meet your needs and preferences.
You may give us your Personal Information by filling in forms or by corresponding with us by post, phone, e-mail or otherwise. This includes Personal Information you provide when you:
sign-up for a paid subscription
create an account on our Site
request information to be sent to you
submit your CV/resume
provide us with feedback
apply to a job posted on our Site
sign up for email or SMS job alerts
We collect information automatically as you navigate through the Site. Personal Information collected automatically may include usage details, IP addresses, and information collected through cookies. We may track certain information based upon your behavior on the Site. We use this information to do internal research on our users’ demographics, interests, and behavior to better understand our customers. This information may include, but may not be limited to, the URL that you just came from, which URL you go to next, your computer browser information, and your IP address.
Under some circumstances we may require some additional financial information. If you select a recurring subscription, you authorize the Company to maintain your credit card and billing information and to charge you as indicated on the Site during the subscription process. You understand and agree that the Company will send you monthly or annual invoices or bills, depending on the selected subscription, We use your financial information, including credit card information, to verify the accuracy of your name, address and other information, as well as to bill you for your use of our services and products. You may always cancel your subscription by following the links throughout the Site. Upon cancellation of your subscription, we will cease authorizing further recurring charges or cease sending invoices, as applicable.
4. How do we use your information?
We collect and use your information in order to help Job Seekers find jobs, to help Hiring Companies find candidates, and to provide and improve our services to you. We use your Personal Information and other information we obtain from your current and past activities on the Site to: provide the Services; present our Site and its contents to you; resolve disputes; troubleshoot problems; measure consumer interest in our products and services; inform you about online and offline offers, products, services, and updates; give you relevant search results and job recommendations; customize your experience on our Site; detect and protect us against error, fraud, and other criminal activity; to provide you with notices about your account/subscription, including expiration and renewal notices; to carry out our obligations and enforce our rights arising from any contracts entered into between you and us, including for billing and collection; enforce our Terms of Service and any other agreements you enter into with us; and as otherwise described to you at the time of collection. We may compare and review your Personal Information for errors, omissions, and accuracy.
You agree that we may use your Personal Information, including your email address, to improve our marketing and promotional efforts, to analyze Site usage, to improve the Services, and to customize the Site’s content, layout, and services. These uses improve our Site and better tailor it to meet your needs, so as to provide you with a smooth, efficient, safe, and customized experience while using the Site and/or the Services.
Where permitted by applicable law, we may use your non-Personal Information for any purpose not prohibited by applicable law or inconsistent with this Privacy Statement or any written representation we have made to you at the point and time of the data collection.
5. How do we share and disclose your information?
As a matter of policy, we do not sell, rent, or share any of your Personal Information, including your email address, to third parties for their marketing purposes without your explicit consent. However, the following describes some of the ways that your Personal Information may be disclosed in the normal scope of business to provide our services and products to customers:
Purpose: We may disclose your Personal Information to fulfill the purpose for which you provide it.
Buyers or Successors: To a buyer or other successor in the event of a merger, divestiture, restructuring, reorganization, dissolution, or other sale or transfer of some or all of Happy Monday’s assets, whether as a going concern or as part of bankruptcy, liquidation, or similar proceeding, in which personal information held by Happy Monday about our Site users is among the assets transferred.
Legal Requests: We cooperate with law enforcement inquiries, as well as other third parties to enforce laws, such as: intellectual property rights, fraud and other rights, to help protect you, other users, and Happy Monday from bad actors. Therefore, in response to a verified request by law enforcement or other government officials relating to a criminal investigation or alleged illegal activity, we can (and you authorize us to) disclose your name, city, state, telephone number, email address, username history, and fraud complaints without a subpoena. Without limiting the above, in an effort to respect your privacy, we will not otherwise disclose your Personal Information to law enforcement or other government officials without a subpoena, court order or substantially similar legal procedure, except when we believe in good faith that the disclosure of information is necessary to prevent imminent physical harm or financial loss, or report suspected illegal activity.
Other Disclosures: We may also disclose your Personal Information: (1) to enforce or apply our Terms of Service with us and other agreements, including for billing and collection purpose; or (2) if we believe disclosure is necessary or appropriate to protect the rights, property, or safety of Happy Monday, our customers, or others. This includes exchanging information with other companies and organizations for the purposes of fraud protection and credit risk reduction.
Due to the existing regulatory environment, we cannot ensure that all of your private communications and other Personal Information will never be disclosed in ways not otherwise described in this Privacy Statement. By way of example (without limiting the foregoing), we may be forced to disclose Personal Information, including your email address, to the government or third parties under certain circumstances, third parties may unlawfully intercept or access transmissions or private communications, or users may abuse or misuse your Personal Information that they collect from Company. Therefore, although we use industry standard practices to protect your privacy, we do not promise, and you should neither rely upon nor expect, that your Personal Information or private communications will always remain private.
We may disclose aggregated information about our users, and information that does not identify any individual, without restriction.
6. What third parties receive your information?
Third parties help us provide our Services, including, but not limited to, third-parties that host our Site, assist us to verify your identity, perform Site and platform maintenance, risk assessments and security, distribute Job Ads, perform data and web analytics, provide databases, IT services, customer service, payment platforms and credit card processing, communication services, and email services.
We may offer you the opportunity to use your social media login when interacting with our Site. If you do so, please be aware that you may be sharing your profile information with us. The Personal Information that is shared will depend on your social media platform settings. Please visit the relevant social media platform and review its Privacy Statement to understand how your Personal Information is shared and used in this context.
Our Site may from time to time, contain links to third-party services such as websites, locations, platforms, applications, or services operated by third parties. If you follow a link to or otherwise access any of these third-party services, these third-party services may use their own cookies, web beacons, and other Tracking Technology to independently collect information about you and may solicit Personal Information from you. Please note that these third-party services have their own privacy policies and we do not accept any responsibility or liability for these parties’ policies or practices. Please check these policies before you share any Personal Information with these third-party services.
Additionally, we may send your Personal Information to certain third parties that you indicate an interest in (e.g., if you indicate you are interested in the services in which the third party provides or a job offering from the third party). We will only send your Personal Information to such third parties if you give us permission to do so. You will indicate this interest by affirmatively opting-in to such use of your Personal Information. You have the ability to opt-out of this affirmative consent at any time by updating your Happy Monday account or unsubscribing to any communications that you receive. Some of our Services will not be available to you if you do not agree to such use of your Personal Information.
7. As a Job Seeker, what third parties receive your information?
If you are a Job Seeker and apply to a job posting on our Site, we will share your Personal Information, including, but not limited to, your Identity Data, Contact Data, and Profile data, with certain Hiring Companies, upon your direction and approval. Please carefully consider the information that is contained within your resume and ensure that you are not providing any sensitive or other information that is not necessary for your job application or job search. Additionally, please ensure that the profile information and resume associated with your account is up-to-date, so when you apply for a job vacancy through the Site, the employer receives your most recent resume.
8. As a Hiring Company, what third parties receive your information?
If you are a Hiring Company and elect to post and distribute Job Ads through our Services, we may distribute Hiring Company information to Job Seekers and Distribution Networks. This Hiring Company Information includes publishing Job Ads, Hiring Company representative names, the Hiring Company’s city/state location, and salary information. As a Hiring Company, when you use our Services (for example by posting a Job Ad or contacting a Job Seeker through the Services) you agree that we may provide this information to Job Seekers and Distribution Networks.
9. When do we destroy and delete your information?
Different retention periods apply for different types of Personal Information and in determining the appropriate retention period, we consider several criteria, including, but not limited to, the purpose for which we hold your Personal Information, our legal, accounting, reporting and/or regulatory obligations in relation to that Personal Information, e.g., financial or tax reporting obligations, whether our relationship with you is ongoing, e.g., where you use more than one of our products and/or services, any specific request you may have made in relation to the deletion of your Personal Information, or where we have a legitimate interest in relation to the management of our own rights, e.g., the defense of any claims. In some circumstances we may anonymize your Personal Information so that it can no longer be associated with you, in which case we may use such information without further notice to you. Once you no longer have a relationship with us, we will retain and securely destroy your Personal Information subject to the foregoing and in accordance with applicable laws and regulations. If you request to receive no further contact from us, we will keep some basic information about you on our suppression list in order to avoid sending you unwanted materials in the future.
10. What options do you have concerning the collection, use, and sharing of Personal Information?
Any Personal Information that we collect is based upon your consent as detailed in this Privacy Statement. You have many choices concerning the collection, use, and sharing of your data, including the ability to:
Delete Data: You may request that we delete your Personal Information. Please note that in some cases we cannot delete your Personal Information except by also deleting your user account.
Change or Correct Data: You can also ask us to change, update, or fix your data in certain cases, particularly if it’s inaccurate.
Object to, or Limit or Restrict, Use of Data: You may request that we do not use your Personal Information, but keep in mind that this will terminate our ability to provide any Service(s) to you.
Right to Access and/or Take Your Data: You can ask us for a copy of your Personal Information.
You may send us an email at support@happymonday.com to request access to, obtain copies of, correct, or delete any Personal Information that you have provided to us. Your email message must include (i) your identifying information (including your IP address, if applicable), (ii) your contact information, and (iii) information about the specific changes, deletions, or other action(s) you are requesting. We require this information so we can determine which information in our control is your Personal Information and complete the actions you requested. We may not accommodate a request to delete or change information if we believe the deletion would violate any law or legal requirement.
11. How do we use cookies and other tracking technologies?
When you use the Site and Services, we collect certain information by automated electronic means, which may include:
Browser Cookies – A cookie is a small file placed on the hard drive of your computer or mobile device. You may refuse to accept browser cookies by activating the appropriate setting on your browser. However, if you select this setting you may be unable to access certain parts of our Site. Unless you have adjusted your browser setting so that it will refuse cookies, our system will issue cookies when you direct your browser to our Site.
Flash Cookies – Certain features of our Site may use locally stored objects called Flash Cookies to collect and store information about your preferences and navigation to, from, and on our Site. Flash Cookies are not managed by the same browser settings as are used for Browser Cookies.
Web Beacons – Our emails and certain pages of our Site may contain small electronic files known as Web Beacons that permit the Company, for example, to count users who have visited those pages or opened an email and for other related website statistics (for example, recording the popularity of certain website content and verifying system and server integrity). Web Beacons are sometimes also referred to as clear gifs, pixel tags, and single-pixel gifs.
Session Cookies are temporary cookies used for various reasons, such as managing page views, and are usually erased by your browser when you exit it.
Persistent Cookies are used for a number of reasons, such as storing your preferences and retrieving certain information you have previously provided. Persistent Cookies are stored on your devices after you exit your browser.
Throughout the Company’s Privacy Statement, we use the term “Cookies” to include Browser Cookies, Flash Cookies, Web Beacons, Session Cookies, and Persistent Cookies.
The information from Cookies is also stored in web server logs, which are then transmitted back to the Site by your computers or mobile devices. These servers and Cookies are operated and managed by us and/or our service providers. As you use the Site and Services, your browsers communicate with servers operated by the Company and/or our service providers to coordinate and record the interactivity and fill your requests for services and information.
Cookies are also used to collect certain information about your equipment, browsing actions, and patterns, including:
Details of your visits to our Site, including traffic data, location data, logs, and other communication data and the resources that you access and use on the Site; and
Information about your computer and internet connection, including your IP address, operating system, and browser type.
The information we collect is statistical and may include Personal Information, such as your IP address, and we may maintain it or associate it with Personal Information we collect in other ways or receive from third parties. Cookies help us improve our Site and Services and help us deliver better Site and Services, including by enabling us to:
Estimate our audience size and usage patterns.
Store information about your preferences, allowing us to customize our Site according to your individual interests.
Speed up your searches.
Recognize you when you return to our Site.
12. Do we use third party cookies and technologies?
Some content or applications, including advertisements, on the Site are served by third-parties, including advertisers, ad networks and servers, content providers, payment processing, and application providers. These third parties may use cookies alone or in conjunction with web beacons or other tracking technologies to collect information about you when you use our Site. The information they collect may be associated with your personal information or they may collect information, including personal information, about your online activities over time and across different websites and other online services. They may use this information to provide you with interest-based (behavioral) advertising or other targeted content.
We may use third parties such as network advertisers (e.g., Facebook Ads, LinkedIn Ads, Google AdsSense, etc.) to serve advertisements on our Site and on third-party websites or other media (e.g., social networking platforms) that enable us and third parties to target advertisements to you for products and services in which you might be interested. Third-party ad network providers, advertisers, sponsors, and/or traffic measurement services may use cookies, JavaScript, web beacons (including clear GIFs), LSOs and other tracking technologies to measure the effectiveness of their ads and to personalize advertising content to you. These third-party cookies and other technologies do not contain personally identifiable information. Further, these third-party cookies are governed by each third party’s specific privacy statement, not this one. We may provide these third-party advertisers with information, including personal information, about you.
Users in the United States may opt out of many third-party ad networks. For example, you may go to the Digital Advertising Alliance (“DAA”) Consumer Choice Page for information about opting out of interest-based advertising and your choices regarding having information used by DAA companies. You may also go to the Network Advertising Initiative’s (“NAI”) Consumer Opt-Out Page for information about opting out of interest-based advertising and your choices regarding having information used by NAI members. The NAI’s main webpage is located at www.networkadvertising.org.
Opting out from one or more companies listed on the DAA Consumer Choice Page or the NAI Consumer Opt-Out Page will opt you out from those companies’ delivery of interest-based content or ads to you, but it does not mean you will no longer receive any advertising through our Site or on other websites or applications. You may continue to receive advertisements, for example, based on the particular website that you are viewing (i.e., contextually based ads). Also, if your browsers are configured to reject cookies when you opt out on the DAA or NAI websites, your opt out may not be effective. Additional information is available on the DAA’s website at www.aboutads.info or the NAI’s website.
We do not control these third parties’ tracking technologies or how they may be used. If you have any questions about an advertisement or other targeted content, you should contact the responsible provider directly.
You may view Facebook’s Privacy Statement at: https://www.facebook.com/about/privacy/. You may opt-out of the Facebook Ads partner network by logging into your Facebook account by managing your settings at: https://www.facebook.com/ads/settings. You may view Google’s Privacy Statement at: http://www.google.com/privacypolicy.html. You may opt-out of the AdSense partner network cookie at: http://www.google.com/privacy/ads/ or by using the Network Advertising Initiative’s (NAI’s) multi-cookie opt-out mechanism at: http://www.networkadvertising.org/managing/opt_out.asp. You many view LinkedIn’s Privacy Policy at: https://www.linkedin.com/legal/privacy-policy. You may opt-out of LinkedIn Ads by managing your LinkedIn Ads settings at: https://www.linkedin.com/help/linkedin/answer/62931/manage-advertising-preferences. In some cases, these opt-outs are valid only for the computer and browser combination used to opt-out. Clearing cookies will remove these opt-outs because they stored in cookies.
13. How do we protect the rights of minors?
We do not knowingly collect information from minors. Our Site is intended for and directed towards adults. Our Services are not directed to minors and we do not knowingly collect Personal Information from minors. If you believe that a child has provided us with Personal Information without the consent of his or her parent or guardian, please contact us at support@happymonday.com. If we become aware that a child under age 18 has provided us with Personal Information, we will delete it.
14. What security measures do we have in place?
We follow generally accepted industry standards to protect Personal Information, including your email address, submitted to us, both during transmission and once we receive it. However, no method of transmission over the Internet, or method of electronic storage, is 100% secure. Therefore, while we strive to use commercially acceptable means to protect your Personal Information, we cannot guarantee its absolute security. Any transmission of personal information is at your own risk. We are not responsible for circumvention of any privacy settings or security measures contained on the Site.
The safety and security of your information also depends on you. Where we have given you (or where you have chosen) a password for access to certain parts of our Site, you are responsible for keeping this password confidential. We ask you not to share your password with anyone.
15. How will we notify you in the event of a data breach?
We have an information security plan to protect the security, confidentiality, and integrity of your Personal Information. As part of our information security plan, we will notify affected individuals and Hiring Companies of a data security breach without unreasonable delay and in no event later than 72 hours after we discover the breach. We will notify you by the contact information that you provide to us on record for the individual or Hiring Company.
Written notification will contain:
A brief description of the breach, including, if known, the date of the breach and the date the breach was discovered;
A description of the types of Personal Information involved in the breach;
A description of the steps the affected individual or Institution should take to protect against potential harm from the breach;
A description of what Happy Monday is doing to investigate and ease the breach and to prevent future breaches; and
Contact information for people who can answer questions, which will include a toll-free telephone number, an email address, website or postal address.
If there is a serious breach where unsecured Personal Information may be misused, we may also contact the Job Seeker or Hiring Company by other means, as appropriate.
16. What special considerations are there for California users?
California Civil Code Section § 1798.83 permits users of our Site that are California residents to request certain information regarding our disclosure of personal information to third parties for their direct marketing purposes. To make such a request, please send an email to support@happymonday.com.
If you are a resident of California, you have other rights under the California Consumer Privacy Act (“CCPA”). Please see our CCPA Notice, located at HappyMonday.com/data-processing-addendum.
17. What special considerations are there for users outside of the United States?
The owner of the Site is based in the United States. We provide this Site for use only by persons located in North America. We make no claims that the Site or any of its content is accessible or appropriate outside of North America.
18. Company name and address
Company name
Happy Monday, inc.
Company address
4700 E. Thomas Rd. Unit 204
Phoenix, AZ 85018
If you have any questions or comments about this Privacy Statement, please contact us at support@happymonday.com.
Effective: March 17th, 2020